Sections
Organization of the Office of Alumni Support Class By-laws Class Support Other Alumni Support Class Rings Gifts to West Point
Communications Class Reunions Death Notification Program West Point Memory Book Class Trustees AOG Awards
Handbook for Graduated Class Officersreturn to AOG homepage
Annexes
Address Changes
Mailing Support
Class Funds
Administrative Funds
World Wide Web
Reunion Planning
Class / Cullum Files
Class Notes
Memorial Articles / Burials
DCA Merchandise ~ Howitzers / Bugle Notes
Cadet Store
USMA Books
2001 Key Dates
AOG Assistance
Summary of Changes to this Handbook
Section 9: Death Notification Program

We have centralized and continue to improve our program for collecting and disseminating information relating to the deaths of graduates. The following are the current features:

  1. A focal point for providing information. Most classes are using their Class Scribes as the point of contact and source of notification to the AOG. We welcome information from any source. Contact at the AOG is Jo Ann Shipley(800 232-4723, ext. 1617; dns-report@aogusma.org). The phone number is specific to the Death Notification Program and will be answered by someone else in her absence.

  2. Notification is made to all members of the class and West Point Society members living in the geographic area where the deceased lived, who have e-mail addresses, through the Death Notification System (DNS). Recipients have the option to be deleted from the notification process if they wish. Notification is also provided to the staff of the AOG, the Chairman, and the Superintendent, USMA.

  3. Attempts are made to collect all pertinent information relating to the death. At a minimum, we desire the date of death; place of death; place of interment; name, address, relationship and telephone number of the next of kin; and cause of death.

  4. A sympathy letter from the President and CEO of the AOG is mailed to the next-of-kin.

  5. A letter is sent to the widow/widower informing them of their Associate Member status.

  6. If a funeral is subsequently scheduled for West Point:

    1. A member of the AOG Executive Staff attends and presents a sympathy card from the Chairman of the AOG.

    2. As their schedule permits, a member of the Cadet Heritage Society presents a condolence card in the name of the Corps of Cadets.

    3. A telephone or e-mail contact is made to at least one classmate, if there is one living in the geographic area, to provide notification of the death and information about the burial.

  7. A letter is sent to the next-of-kin by the Publications department requesting the submission of a memorial article for publication in ASSEMBLY. Information and guidance for writing the article is provided in “MEMORIALS / BURIALS.”

  8. The deceased’s name, class year, date of death, and place of death is placed in the “Last Roll Call” section of ASSEMBLY.

  9. Additional support may be provided to the next-of-kin, family members, and/or classmates.

  10. Information is ultimately placed in the deceased’s Cullum File. ( See “CLASS / CULLUM FILES.” )